Yard reports - Cargoflow Support

Overview

The yard has two reports. Yard Inventory is a snapshot of now: which trailer is in each spot, whether it is loaded or empty, and how long it has been there. Yard Management is the history: trailer moves between the gate, spots, docks and exit. Each has a button to the other.

Before you start

Module: yard.
Permission: Read Yard Reports for both. By default admin and super admin.
What must exist: at least one yard with spots (see Configure the yard and spots) and parked trailers.

Yard inventory

It works on the selected yard. If the warehouse has several, there is a yard selector at the top. With no yard selected, the screen asks you to select one.

The figures at the top

They always cover the whole yard; filters only change the table (the screen says so).

Occupancy — percentage of spots occupied, with "occupied / total" below.
Loaded — trailers with freight, and below it the average dwell in minutes of parked trailers, from arrival until now.
Empty.
Available — free spots.

There is also a yard composition donut (loaded, empty, available and unknown) and an available-by-zone list, with free spots over the total of each zone (spots without a zone are grouped together).

Loaded, empty or unknown

What was marked on the trailer’s job is used. If nothing was marked, the system infers it from the type: a delivery or cross-dock counts as loaded; a pick-up or load as empty. What cannot be inferred counts as unknown (it only shows in the donut and the filter).

Filters and table

Search — spot, trailer, driver, carrier or customer.
Zone.
Status — loaded, empty, available or unknown.
Spot type — parking, staging, loading, hot spot or maintenance.
Dwell — OK (under the warning), warning or critical. "OK" also includes free spots.
Sort — by spot, dwell (longest or shortest first), zone or status.

Click Apply; Clear removes the filters. The table shows 25 spots per page: spot, zone, type, trailer number, status, driver, carrier, customer, dock and dwell (for example "2h 5m").

The warning and critical thresholds are the yard’s: 120 and 240 minutes by default. Change them in the yard settings.

Excel, CSV and PDF

Excel — a summary block (occupancy, total spots, loaded, empty, available and average dwell) followed by the table.
CSV — the table only, for loading into another system.
PDF — landscape letter with the yard, the warehouse, the generation time, four summary figures (without average dwell), the table and the filters applied. Good for a paper walk or for sending to the customer.

All follow the filters. The file name starts with yard_inventory_ followed by the date and time (in the Spanish interface, with the Spanish name).

Yard management (moves)

The moves report lists trailer movements.

Filters: search (move number, type, status and notes), movement type (dock to spot, spot to dock, spot to spot, entrance to spot and spot to exit) and dates. With none, the last month, by creation date.
Table: 15 per page, with number, movement type, status, operator, spot, dock, trailer (loaded or empty), wait, created, started, finished and notes.
Excel: yard_management_report.xlsx, with the same columns except trailer and wait, plus custom fields.

Important: the operator filter is shown but does not filter yet, and there is no status filter. The "wait" column measures from arrival to the end of the move, so for a finished move it is the total time, not the wait. To filter by operator, download the Excel and filter there.

Type and status show their internal names (for example Dock_to_spot is dock to spot and In_progress is in progress).

Example: the 7:00 walk

The North yard has 40 spots. At 7:00, Carlos Ruiz opens Yard Inventory: Occupancy 75% (30 of 40), Loaded 18 with an average dwell of 310 minutes, Empty 12, Available 10. He filters Dwell = Critical, sorted longest first: 5 trailers are over 240 minutes, two of them from Valley Distributors at more than two days. He downloads the PDF, takes it on the walk and asks the supervisor to move those trailers to a door first. See From yard to dock.

Known limitations

The PDF generation time uses the system time zone, not the warehouse’s, and the filters appear with their internal names.
Nothing stops a critical threshold lower than the warning one; check both when you change them.

Troubleshooting

It says no yard is selected.

Choose a yard in the selector. If there is none, it has not been created or it is inactive.

The figures do not change when I filter.

By design: they always show the whole yard.

Many trailers show as unknown.

Their jobs do not say whether they are loaded or empty and the type does not allow inferring it. Mark it when registering the job.

The operator filter does not change the moves report.

A current limitation. Filter in the Excel.

FAQ

Where do I change when a trailer turns critical?

Under Admin › Configuration › Parking Areas › Configure, in the dwell warning and critical fields. See Configure docks and yard.

Can I see what the yard looked like yesterday?

Not as a snapshot. Inventory is always "now"; for history use the moves report with yesterday’s dates, or download the PDF every morning and keep it.